Top Questions to Ask a Wedding Venue Before Booking

Before you book your dream wedding venue, make sure you ask the right questions. Here’s a complete list of what every couple should know before signing on the dotted line.

Why the Right Questions Matter

Booking your wedding venue is one of the biggest decisions you’ll make during planning. It sets the tone, budget, and flow of your entire day. Asking the right questions upfront can save you from surprises, stress, and unnecessary costs later.

Start with Availability & Logistics

Is the venue available on our desired date?
Do you have flexibility with weekdays or off-season pricing?
How early should we book to secure the date?
What’s included in the rental (tables, chairs, lighting, linens)?

Capacity & Layout Details

What’s the maximum guest capacity for both seated and standing events?
Can we hold both the ceremony and reception on-site?
Are there separate spaces for cocktail hour, dinner, and dancing?
Is there a flow plan for guests and vendors throughout the day?

Cost, Packages & Hidden Fees

What is the total cost breakdown?
Are there additional fees for overtime, cleaning, security, or staffing?
What’s your deposit and cancellation policy?
Is tax and gratuity included in the quoted price?

Vendor Policies

Can we bring our own vendors or do we need to use your preferred list?
Is there a fee for using outside vendors?
What insurance or certifications do vendors need?
What are the load-in/load-out times for vendors?

Food, Drinks & Bar Setup

Do you offer in-house catering, or can we bring our own?
Are menu tastings included before the event?
What are your alcohol policies (BYO, corkage fees, open bar)?
Are bartenders included or outsourced?

Setup, Timing & Clean-Up

When can we start setting up on the day of?
How much time is allowed for breakdown and clean-up?
Is early access or next-day pickup available?
Who is responsible for cleaning up?

Weather Backups for Outdoor Venues

What’s the rain plan?
Do you offer tents or an indoor alternative?
When do we need to make the call to move indoors?
Are there any noise or curfew restrictions?

Accessibility & Guest Comfort

Is the venue wheelchair accessible?
How many restrooms are available for guests?
Is there on-site parking, shuttle access, or valet options?
Are there dressing rooms or private suites for the couple?

Staff, Support & Communication

Will a venue coordinator be available on the wedding day?
Who is our main point of contact leading up to the event?
How many staff members will be on-site during the event?
What support do you offer during setup and the event itself?

Venue Rules & Restrictions

Are there any decor restrictions (open flames, confetti, hanging items)?
What are the rules around music, noise levels, or ending times?
Are pets allowed?
Can we use sparklers or fireworks?

Contracts, Insurance & Final Details

Can we see a sample contract before committing?
Are verbal agreements written into the contract?
What kind of insurance does the venue carry?
Do we need to provide any additional coverage?

Final Thoughts

Before signing anything, take your time. Walk through the venue at the same time of day as your wedding, ask to see photos of past events, and don’t be afraid to get every detail in writing. The more you know, the smoother your big day will be.