Wedding Coordination for Sarasota Florida & Destination Couples

Our coordination Collection is designed to ensure your wedding or event runs seamlessly. This service typically includes overseeing the event timeline, managing vendors, and troubleshooting any issues that arise on the day. Precious Moments Events works closely with you in the weeks leading up to the event to confirm details, finalize logistics, and execute your vision. On the big day, they serve as the main point of contact, allowing you to relax and fully enjoy the celebration stress-free.

We also offer event management & design for hands-on couples who want expert guidance.

When it comes to your wedding you know exactly what you want. Wouldn’t it be nice to have a certified planner to call when you have questions or need advice when something pops up? That is exactly what this collection is designed to do! Plus, it gives you the day of support you need to make sure all your hard work shines while you relax and enjoy the most important day of your life!

We are glad you’re considering joining the Precious Moments Events family. We work diligently to make sure every detail is exactly how you envisioned your wedding or event. Our month of coordination collection starts at 6 weeks prior to your wedding/event date! The client is responsible for working out the logistics of the seating Charts.

2 months prior to your wedding day, We will send you our paperwork and do a call with you to confirm all the details and answer any questions that you may have. We want you to have a stress-free day and make sure you have a flawless wedding or event so that you create Precious Moments that last a lifetime

Our Month of coordination Collection includes:

Initial kickoff meeting to determine the current status of planning and help understand Client’s vision
Offer general guidance and assistance throughout the planning process via ongoing email communication and scheduled zoom meetings
Starts 90 days Prior to wedding
Scheduled 5 zoom call
Help researching and booking honeymoon travel with a licensed travel agent
Vendor recommendations- You should have all your vendors at this point, and we will help you with the logistics
Make arrangements for hotel blocks
Access to planning software- Checklist, detailed timeline and so much more!
Custom Design Board
Create floor plans
Access to behind the scenes footage from the Event
Site visit to reception and ceremony locations, as needed
Final Details Meeting – To take place approximately 6 weeks prior to the Event to review details, important people, the flow of the weekend, etc.
Detailed Master timeline
1 hour rehearsal
Day of management and execution up to 8 hours on the Event Date from our lead planner
Assistant Planner ( Depends on guest count if included and how many)
Supervise set up of ceremony, cocktail hour, and reception areas
Handle set up/break down of personal items such as escort/place cards, table numbers, menus, guestbook, favors, etc
Coordinate and cue major events (ceremony) and any formalities (such as toasts, formal dances, etc.)
Act as point person for any Vendor or guest questions
Distribute final payments and gratuities
Ensure that gifts and Client’s personal items are collected by Client’s point person (Planner will not collect any cards or cash from guests.

Our Day of Coordination Collection includes:

Initial kickoff meeting to determine the current status of planning and help understand Client’s vision
Services begin 6 weeks in advance of wedding
Offer general guidance and assistance throughout the planning process via ongoing email communication
Up to 3 scheduled zoom calls
Make arrangements for hotel blocks
Access to planning software- Checklist, detailed timeline and so much more!
Day of management and execution up to 8 hours on the Event Date from our lead planner
Assistant Planner ( Depends on guest count if included and how many)
Create floor plans
1 hour rehearsal
Detailed Master timeline
Set up of sweetheart or head table, gift table and cake table
Distribute final payments and gratuities
Ensure that gifts and Client’s personal items are collected by Client’s point person

Add-ons:

If you don’t have a full-service catering company and you need table place settings, we would be happy to include this at an additional cost!
If your final guest is greater than 120 guests, I require an additional assistant (from the time of set up until the end of the breakdown).

ask us about our decor

Event Management and Design Collective

Our Event Management and Design Package is Ideal for Couples who want to be hands-on in planning their wedding but need expert guidance to ensure a beautiful cohesive event and a seamless experience on the big day

This Service combines with Event Management and Design Support to bring your vision to life-Perfect for the DIY brides who love to create process but want a professional to manage the logistics and detail. This package is perfect for the bride who has a vision in mind but needs guidance to bring it to life—or for those who aren’t quite sure what they want yet and need help discovering their unique style.

Our event management & design Collection includes:

Initial kickoff meeting to determine the current status of planning and help understand Client’s vision
Offer general guidance and assistance throughout the planning process via ongoing email communication and scheduled phone meetings
Up to 5 scheduled zoom calls
Help researching and booking honeymoon travel with a licensed travel agent
Make arrangements for hotel blocks
Access to planning software- Checklist, detailed timeline and so much more!
Vendor recommendations- We will help you source florals and rentals You should have all the rest of your vendors at this point, and we will help you with the logistics
Custom design boards
Sourcing Linens, Florals, Decor, Rentals and Styling tips
Creation of wedding design concept and Vision
Guidance on how to incorporate your DYI Elements
Create floor plans
Access to behind the scenes footage from the Event
Site visit to reception and ceremony locations, as needed
Final Details Meeting – To take place approximately 6 weeks prior to the Event to review details, important people, the flow of the weekend, etc.
Detailed Master timeline
1 hour rehearsal
Day of management and execution up to 8 hours on the Event Date from our lead planner
Assistant Planner ( Depends on guest count if included and how many)
Supervise set up of ceremony, cocktail hour, and reception areas
Handle set up of all personal items such as escort/place cards, table numbers, menus, guestbook, Centerpieces, favors, etc(This doesn’t include arch or hanging flowers, or drapery, setting up tables or Chairs)
Coordinate and cue major events (ceremony) and any formalities (such as toasts, formal dances, etc.)
Act as point person for any Vendor or guest questions
Distribute final payments and gratuities
Ensure that gifts and Client’s personal items are collected by Client’s point person