Wedding Coordination for Sarasota Florida & Destination Couples
Our coordination package is designed to ensure your wedding or event runs seamlessly. This service typically includes overseeing the event timeline, managing vendors, and troubleshooting any issues that arise on the day. Precious Moments Events works closely with you in the weeks leading up to the event to confirm details, finalize logistics, and execute your vision. On the big day, they serve as the main point of contact, allowing you to relax and fully enjoy the celebration stress-free.
We also offer event management & design for hands-on couples who want expert guidance.
When it comes to your wedding you know exactly what you want. Wouldn’t it be nice to have a certified planner to call when you have questions or need advice when something pops up? That is exactly what this package is designed to do! Plus, it gives you the day of support you need to make sure all your hard work shines while you relax and enjoy the most important day of your life!
We are glad you’re considering joining the Precious Moments Events family. We work diligently to make sure every detail is exactly how you envisioned your wedding or event. Our month of coordination package starts at 6 weeks prior to your wedding/event date! The client is responsible for working out the logistics of the seating Charts.
2 months prior to your wedding day, We will send you our paperwork and do a call with you to confirm all the details and answer any questions that you may have. We want you to have a stress-free day and make sure you have a flawless wedding or event so that you create Precious Moments that last a lifetime
Our coordination package includes:
- Initial kickoff meeting to determine the current status of planning and help understand Client’s vision
- Offer general guidance and assistance throughout the planning process via ongoing email communication and scheduled phone meetings
- Monthly phone meetings
- Help researching and booking honeymoon travel with a licensed travel agent
- Vendor recommendations- You should have all your vendors at this point, and we will help you with the logistics
- Make arrangements for hotel blocks
- Access to planning software- Checklist, detailed timeline and so much more!
- Custom design boards
- Create floor plans
- Access to behind the scenes footage from the Event
- Site visit to reception and ceremony locations, as needed
- Final Details Meeting – To take place approximately 6 weeks prior to the Event to review details, important people, the flow of the weekend, etc.
- Detailed Event timeline
- 1 hour rehearsal
- Day of management and execution on the Event Date
- Supervise set up of ceremony, cocktail hour, and reception areas
- Handle set up of personal items such as escort/place cards, table numbers, menus, guestbook, favors, etc
- Coordinate and cue major events (ceremony) and any formalities (such as toasts, formal dances, etc.)
- Act as point person for any Vendor or guest questions
- Distribute final payments and gratuities
- Ensure that gifts and Client’s personal items are collected by Client’s point person (Planner will not collect any cards or cash from guests.
Add-ons:
- If you don’t have a full-service catering company and you need table place settings, we would be happy to include this at an additional cost!
- If your final guest is greater than 150 guests, I require an additional assistant (from the time of set up until the end of the breakdown).
Event Management and Design Package
Our Event Management and Design Package is Ideal for Couples who want to be hands-on in planning their wedding but need expert guidance to ensure a beautiful cohesive event and a seamless experience on the big day
This Service combines with Event Management and Design Support to bring your vision to life-Perfect for the DIY brides who love to create process but want a professional to manage the logistics and detail. This package is perfect for the bride who has a vision in mind but needs guidance to bring it to life—or for those who aren’t quite sure what they want yet and need help discovering their unique style.
Our event management & design package includes:
- Initial kickoff meeting to determine the current status of planning and help understand Client’s vision
- Offer general guidance and assistance throughout the planning process via ongoing email communication and scheduled phone meetings
- Monthly Zoom meetings
- Help researching and booking honeymoon travel with a licensed travel agent
- Make arrangements for hotel blocks
- Access to planning software- Checklist, detailed timeline and so much more!
- Vendor recommendations- We will help you source florals and rentals You should have all the rest of your vendors at this point, and we will help you with the logistics
- Custom design boards
- Sourcing Linens, Florals, Decor, Rentals and Styling tips
- Creation of wedding design concept and Vision
- Guidance on how to incorporate your DYI Elements
- Create floor plans
- Access to behind the scenes footage from the Event
- Site visit to reception and ceremony locations, as needed
- Final Details Meeting – To take place approximately 6 weeks prior to the Event to review details, important people, the flow of the weekend, etc.
- Detailed Event timeline
- 1 hour rehearsal
- Day of management and execution on the Event Date
- Supervise set up of ceremony, cocktail hour, and reception areas
- Handle set up of all personal items such as escort/place cards, table numbers, menus, guestbook, Centerpieces, favors, etc(This doesn’t include arch or hanging flowers, or drapery, setting up tables or Chairs)
- Coordinate and cue major events (ceremony) and any formalities (such as toasts, formal dances, etc.)
- Act as point person for any Vendor or guest questions
- Distribute final payments and gratuities
- Ensure that gifts and Client’s personal items are collected by Client’s point person
